What do I need to prepare to incorporate a company in HK?

Hong Kong continues to stand out as one of the world’s most business-friendly jurisdictions, known for its transparent legal system, low taxation, and unrestricted foreign ownership. Setting up a company here is straightforward, but proper preparation and compliance are key to ensuring a smooth incorporation.

This guide explains every step you need to take — from planning and documentation to registration and post-incorporation compliance — based on the latest government guidelines (updated October 2025).

Why Incorporate a Company in Hong Kong?

Entrepreneurs are drawn to Hong Kong for its strategic gateway to Asia and efficient regulatory system. The corporate profits tax rate follows a two-tier structure —

• 8.25 % on the first HKD 2 million of assessable profits, and

• 16.5 % on any amount above that.

There are no capital-gains taxes, no withholding tax on dividends or interest, and no restrictions on foreign ownership or capital repatriation. Hong Kong also provides more than 40 Comprehensive Double Taxation Agreements (DTAs) to reduce international tax exposure. (Inland Revenue Department – Profits Tax)

Key Preparations for Setting Up a Hong Kong Company

1. Select a Company Name

Your company name can be in English or Chinese, or both — but not a hybrid combining the two languages. Check name availability using the Companies Registry’s Cyber Search Centre, and ensure it does not contain restricted words or infringe trademarks. A clear and compliant name helps avoid rejection or delays during registration.

2. Choose the Legal Structure

The Private Company Limited by Shares is the most popular and flexible structure, offering limited liability protection and international credibility. Other options include:

• Sole Proprietorship – simple setup but no separation between personal and business liability.

• Partnership – shared ownership and responsibility among partners.

Foreign entrepreneurs almost always choose a private limited company because it meets banking and investor requirements and provides liability protection.

3. Prepare Required Documents

You will need the following incorporation documents:

• Form NNC1 (for companies limited by shares) or NNC1G (for companies not limited by shares)

• Articles of Association (or adopt the Model Articles)

• Notice to Business Registration Office (IRBR1) – one-stop filing for Business Registration with the IRD

• Identification Documents – passports/HKIDs of all directors and shareholders, plus proof of address

Ensure that all documents are accurate and signed before submission. Errors or incomplete filings can delay incorporation.

4. Appoint a Company Secretary

Every Hong Kong company must appoint a company secretary responsible for statutory filings and records.

• If the secretary is an individual, they must ordinarily reside in Hong Kong.

• If the secretary is a corporate entity, its registered or principal office must be in Hong Kong.

• The sole director cannot also serve as company secretary.

A qualified company secretary ensures compliance with filing deadlines and record-keeping obligations.

5. Register a Local Office Address

A registered office address in Hong Kong is mandatory for all companies and must be a physical location (no P.O. boxes).If the address changes, you must file Form NR1 within 15 days with the Companies Registry.(Companies Registry – Filing Requirements)

6. Submit Documents to the Companies Registry

File your documents either electronically via the e-Registry or by paper submission.

• E-filing: Certificates of Incorporation and Business Registration are normally issued within about 1 hour if all documents are in order.

• Paper filing

• Business Registration Fees

  
  

These certificates are issued simultaneously through Hong Kong’s one-stop company registration system.

7. Open a Corporate Bank Account

A corporate bank account is necessary for day-to-day operations. Most banks require:

• Incorporation documents (Certificate of Incorporation, BRC, Articles of Association)

• Identification and address proof of directors and shareholders

• Business plan and proof of business activities

Account approval times vary by bank and the nature of your business. Using a corporate service provider helps navigate bank KYC requirements more efficiently.

8. Obtain Business Licences and Permits

Some activities require special licences or permits before operations begin (e.g. F&B, money service operators, employment agencies, financial services).

Compliance and Reporting Obligations After Incorporation

Once your company is set up, it must comply with ongoing reporting and tax requirements:

• Annual Return (Form NAR1): File within 42 days after each incorporation anniversary.

• Business Registration Renewal: Annually or triennially depending on certificate type.

• Audited Financial Statements: Required for all companies (except dormant ones).

• Profits Tax Return (PTR): Due 1 month after issue by the IRD (the IRD may grant block extensions annually for represented taxpayers).

• Employer’s Return (BIR56A + IR56 series): Issued around 1 April each year and must be filed within 1 month, even if no employees (NIL filing).

• Significant Controllers Register (SCR): Maintain and appoint a Designated Representative for inspection upon request.

Failure to comply may lead to financial penalties or legal action, so timely reporting is essential.

Double Taxation Agreements (DTAs)

Hong Kong has signed over 40 Comprehensive Double Taxation Agreements worldwide. These agreements minimise tax burdens for companies operating across jurisdictions by eliminating double taxation and allowing foreign tax credits.(Inland Revenue Department – DTAs)

Mirr Asia – Your Trusted Partner for Hong Kong Incorporation

While the Hong Kong incorporation process is streamlined, it requires meticulous attention to detail to ensure full compliance with statutory requirements.

Mirr Asia specialises in Hong Kong corporate formation, secretarial support, and tax compliance services for both local and international clients. From structuring advice and document preparation to bank account coordination and annual compliance, our experts help you establish and manage your company with confidence and efficiency.

Let Mirr Asia simplify your Hong Kong incorporation journey so you can focus on growing your business in Asia’s most vibrant financial centre.